This notice describes how medical information about you may be used and disclosed and how you can get access to this information

Please review it carefully.
The Health Insurance Portability and Accountability Act of 1996, (HIPAA), effective April 14, 2003, mandates that health care providers inform individuals of their rights with regard to Protected Health Information, (PHI) (information that is personally identifiable; your name, address, phone number, social security number, etc.). To this end we have listed below the individuals who have access to your PHI and the circumstances which we would use or disclose your PHI:

Associates for Psychotherapy & Education, PC (any and all employees) will use and disclose PHI for the following reasons:

  1. With consent from the Client or Parent should the client be a minor.
  2. Where legal regulations explicitly demand disclosure without the client’s consent. Client is a danger to self or others, in the case of known or suspected child abuse or neglect, we may inform law enforcement officials, (i.e., Police, Sheriffs Dept., Department of Social Services) and when ordered to by a court order, court ordered subpoena, administrative tribunal, (social security admin).
  3. With your consent we will share information to coordinate your care with your primary care physician.
  4. At your request we will send service information and diagnosis to your insurance company for claims payment. We will also abide with Quality Assurance practices of the insurance company if we send in claims to them.
  5. At your request we will send information regarding your services to your attorney or other selected individual.
  6. In the case of a mandatory employee assistance referral we will, with your consent, send compliance information to the appropriate person at work.
  7. The department of Health & Human Services (HHS) can view your PHI as a part of a compliance audit with the HIPAA standards.

Associates for Psychotherapy & Education, PC (any and all employees) will not use or disclose PHI for monetary gain from advertising or marketing or as a part of independent or cooperative research.

The following are your rights to your PHI in our office:

  1. Right of Notice – You have the right to read this privacy notice and know how Associates for Psychotherapy & Education, PC uses the clients’ PHI, .
  2. Right to Protect – You have the right to control the use of your PHI. HIPAA dictates that if you not wish to give consent for disclosure of your PHI we will not take action against you.
  3. Right to Access – You have the right to look at your PHI.
  4. Right of Accounting – You get to know where your PHI goes.
  5. Right of Amendment – You have the ability to request that the health care provider amend or modify the PHI

Ironically, HIPAA also mandates that you be informed that Associates for Psychotherapy is not required to honor the previous requests. We will make every effort to comply with your requests.